Simple Guide to Land All your Emails Inbox

 

Email deliverability means how often your emails actually reach someone’s main inbox instead of the spam or junk folder. If your deliverability is good, your emails go straight to the inbox.

If it’s bad, they end up in spam — and nobody opens or reads them. So, when deliverability is low, your open rate and engagement also drop. That’s why improving deliverability is so important — and why you’re watching this tutorial.

3 Main Things That Affect Email Deliverability

 1. The Reputation of the Sender:  

If  you send trustworthy emails, your score goes up, and your emails go to inboxes. If you send bad or spammy ones, your score goes down, and your emails go to spam. Here are the main things that affect your reputation:

1. Domain Blacklisting

If your domain name gets blacklisted, your emails will almost always go to spam. Your domain can get blacklisted if:

You send too many emails that bounce .

Few people open or engage with your emails.

Many people mark your email as spam.

You send to fake or inactive emails called “spam traps.”

Hackers use your domain to send spam.

What to do if you’re blacklisted:

Wait it out: Some blacklists remove your domain automatically after 1–3 weeks.

Request removal: Visit the blacklist site and ask to be removed. Explain your situation and show you’re not a spammer.

 2. IP Blacklisting:

This can happen if your server or hosting provider is abused by spammers.

3. Domain Age and Name:

Old, trusted domains are seen as safer than new ones. If your domain is less than 3 months old, your emails are more likely to go to spam. But age alone isn’t enough — how you use it matters more.

Domain name tips:

Stick with common endings like .com. Avoid sketchy ones like .xyz or .biz.

Don’t use suspicious words in your domain name — spam filters look for certain keywords.

4. Email Authentication (SPF, DKIM, DMARC)

These are like ID cards for your emails. They prove your emails are coming from you, not from a scammer pretending to be you. Make sure all three are properly set up. You can watch my videos on YouTube to see how to set SMTP with this records the right way

 5. Reverse DNS

This lets email systems check if your IP address actually matches your domain name. If it doesn’t, your emails may look suspicious.

6. SpamAssassin Score:

Spam Assassin is a system that gives each email a spam score (out of 5). If your score is 4 or higher, your email is likely to go to spam. To improve your score:

-Don’t send to old or fake email lists.

-Set up SPF, DKIM, and DMARC.

-Avoid spammy words like “FREE MONEY NOW!”

-Use real unsubscribe options.

-Avoid broken links and URL shorteners like bit.ly.

-Don’t share IPs with spammers — get your own.

2. The Activity of the Sending Inbox:

Your inbox’s history also matters.

If you suddenly go from sending 5 emails a day to 500, email systems get suspicious.

🔥 Warm Up Your Inbox

Before you start sending a lot of emails, you need to “warm it up.”

That means slowly increasing how many emails you send each day and getting real replies, opens, or likes — like a normal person would.

Avoid Bounces

A “bounce” means your email never reached its target.

Too many bounces = bad reputation.

Always clean your email list with tools like NeverBounce to remove invalid addresses.

 Know Your Sending Limits:

Every email service has daily sending limits. If you go past them, your deliverability drops.

Example:

Gmail Workspace: 2,000 emails/day

Outlook 365: 10,000 recipients/day

Plan your campaigns within those limits.

3. The Content of Your Email:

Even if your reputation is good, your email content can still get flagged as spam.

⚠️ Avoid Spammy Words

Spam filters scan for words that sound fake or too “salesy,” like:

“WIN BIG NOW!”

“MAKE MONEY FAST!”

“FREE OFFER!”

Keep your tone natural and human.

🙋‍♂️ Personalize Your Emails

Emails that feel personal and relevant are less likely to be marked as spam.

Use names, mention specific details, and avoid generic blasts.

Simplest way to Land your Email Inbox and maintain a good reputation weather you're sending a cold email or Business emails:

After Following the steps above you need to warm up your email either new SMTP or old one and Never stop warming up even if your emails are landing inbox. The best and most efficient way to warm up your Emails. Sign up with my Affiliate link to enjoy 15% discount https://warmbox.ai?fpr=cybertech-arena